Undersecretaries Helper Secretaries Bureau and Solution Owners Regional Directors Schooling Department Superintendents General Public Basic and Secondary Schools Mind All Others Worried

1. The section of Education (DepEd) issues the encased advice regarding exchange of Learners’ class registers, which establishes typical operations and standards in the ask, and launch of learners’ kind 137 (long lasting Record) and type 138 (document Card) to all open public schooling nationwide.

2. This policy aims to ensure the easy and productive requesting and launching of students’ class lists without inconveniencing the learners and mothers.

3. All DepEd commands and other associated issuances, foibles, and specifications, that happen to be inconsistent due to this rules, happen to be hereby repealed, rescinded, or customized correctly.



I. Reason

There are two main fundamental school information that reveal the learner’s page and academic and extra-curricular rankings: version 137, called the fixed history, containing the learner’s account and traditional educational record, and type 138 and also the Report cards showing the scholastic overall performance of a student in a provided college year. DepEd Purchase No. 8, s. 2015, the class room examination approach, presented the guidelines of the ideas being included in techniques 137 and 138.

Version 138 is actually issued to score 1 to 10 learners every end of the grading time while levels 11 to 12 will receive they every terminate semester. At the conclusion of the institution spring, Form 138 try a required post for a learner enroll to a higher mark degree mainly because it in addition suggests the learner’s marketing status. On the other hand, class bodies obtain the making of type 137 of marks 1 to 12 learners that shift to a different school or change from primary to additional.

Into the absence of defined practices, the whole process of requesting and launching of certified faculty record of students varies per college. This strategy shall determine the procedures are followed with the college in dealing with the learner’s college documentation whenever students join, transport colleges, and ask for relevant reports for other relevant use.

II. Range of this Insurance Policy

This purchase aims to establish common activities and methodologies within the demand and discharge of students’ version 137 (long-term track record) and kind 138 (state cards) in total universities and colleges unit organizations (SDOs) nationwide.

III. Concise Explanation Of Conditions

  1. Kind 137 (Permanent report) – permanent university student history display the traditional academic and co-curricular report of the learner
  2. Form 138 (review cards) – post displaying the educational efficiency of a student in certain school spring
  3. Getting School – the institution asking for for the long-term information of a transferring student
  4. Originating University – the college delivering the long-term files of a transferring student

IV. Plan Statement

The section hereby ensures the normal functions and practices in requesting and issuing of learner’s faculty data. This procedure sticks to the DepEd’s view, goal and fundamental standards and signs up for the theory of:

a. totally free, high quality fundamental education;

b. visibility and liability;

c. availability and timely launch of students’ school documents; and

d. Security and privacy of students’ record.

Pointers on Learner’s College Data

This plan details the normal best dating sites for interracial singles practices in the transfer of learners’ faculty registers. This policy knowledge the systems in asking for the long lasting college records (Form 137) for an efficient shift of reports without inconveniencing mom and dad and the learners.

To be sure the productive launch and send of learners’ class files, the following shall be discovered:

a. The transport of data of students must made simple and fast without encumbering the learners and mom and dad. But this would not jeopardize the privacy and protection of university registers.

b. acquiring education shall protect all lasting files (kind 137) almost all incoming students vendor finish of primary grading time. For transferred-in learners through the college year, send of documents shall be attached four weeks (30) from the first day of class attendance.

c. students and/or the company’s people or guardian are certainly not permitted to hand-carry the long-term documents (type 137) with the obtaining class.

d. Just in case of unavailability of Form 137 due to situation beyond our controls, the Report on promos (University version 5) works extremely well as substitute, which is available with the facilities section workplace (SDO).

elizabeth. The student Critical information System (LIS) shall be put as program within the consult and release of learner faculty record; hence the purchase shall totally getting from the receiving and coming institutes best.

Here surgery should be accompanied to assist in the inquire and release techniques:

A. School-to-School Pass of Kind 137

The bulk of purchases on send of learner’s school report normally take place during enrolment duration and after the motion of lessons. To assist in the soft and quick shift of record, the flowchart below defines the procedure of inquire and discharge of learners’ type 137between the receiving class and originating university;

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